Splenta

Asset Management - enterprise asset management (EAM)

Track every asset from
requisition to disposal.

Register, assign, transfer and retire the physical assets your organisation runs on - laptops, monitors, network gear, office furniture - with the operational procurement that brings them in wrapped around the same record.

Asset Managementasset register
  • MacBook Pro 14LAP001 LaptopsASSIGNEDHQ / Floor 3$2,499
  • Dell UltraSharp 27MON001 MonitorsIN STOREHQ / Store$389
  • Catalyst 2960-XNET001 NetworkASSIGNEDHQ / Server Rm$1,150
  • Aeron ChairFUR001 FurnitureASSIGNEDHQ / Floor 2$1,395
  • ThinkPad X1 CarbonLAP001 LaptopsIN REPAIRIT Desk$1,780
Rows of networking and server equipment in a data centre
Server and network equipment - the kind of IT asset EAM tracks. Photo is illustrative.

What it does

The register, the lifecycle and the buying around it.

One place for the physical assets you own and the paperwork that brings them in - one short line each, no jargon.

Register

Asset register

Every laptop, monitor, switch and chair as one record - category, status, location, holder, price and useful life.

Register

Asset groups

Group assets by class and set the depreciation method and useful-life defaults once for the whole group.

Lifecycle

Transfers

Move an asset between locations or holders, attributed each time it changes hands.

Lifecycle

Disposals

Retire an asset out of the active register cleanly at the end of its life.

Finance

Depreciation

Straight line, declining balance and sum-of-years-digits, so book value follows your finance team's schedule.

Procurement

Operational procurement

Requisition to purchase order to receipt to invoice, each document with its own line items.

Procurement

Vendors

A vendor master with types, status and contacts sitting behind every purchase order.

Procurement

Item master

Maintain an inventory item catalog with low-stock thresholds for operational buying.

The asset lifecycle

The sequence, requisition to disposal.

Each step is a real entity carrying the status it moves through in the backend - an approved requisition becomes a purchase order, a receipt closes it, and the asset lands in the register with its depreciation clock already running.

01

Requisition

PENDING to APPROVED

02

Purchase order

PURCHASE_ORDER_CREATED

03

Receipt

COMPLETED

04

Asset on the books

Registered, depreciating

05

Transfer

Reassigned

06

Disposal

Retired

Requisition to asset

Requisition to asset, on the books.

No spreadsheet hand-off between steps. Someone raises a requisition, it is approved, a purchase order goes to a vendor, the goods are received against it - and the asset lands in the register with a purchase price and a depreciation schedule already attached. One record, from the ask to the books.
  • Approve a requisition, cut a purchase order, receive against it
  • The asset enters the register the moment it arrives
  • Purchase price and useful life travel with it
A corridor of server racks in a data centreIT assets
A data-centre corridor. Illustrative photo.

Depreciation

Depreciation that matches your finance team.

Asset groups set a depreciation method and useful-life defaults, and any asset can override them. Three methods are built - straight line, declining balance and sum-of-years-digits - so the book value follows the same schedule your finance team would run by hand. The worked example is further down, under the hood.
  • Straight line, declining balance and sum-of-years-digits
  • Defaults on the group, overridable per asset
  • Book value that lines up with the ledger, not against it
A hand holding a phone showing an appAny screen
A phone in hand. Illustrative photo.

Asset operations

One record for ownership, value and movement.

Asset Management connects the asset register, depreciation and operational procurement in one traceable record, designed for teams that want financial and operational context together.

Splenta EAMIBM MaximoSAP EAM / PMInfor EAMFiix / UpKeep / eMaint
Best atModern asset register, fixed-asset depreciation and operational procurementDeep enterprise EAM and work managementPlant maintenance embedded in the ERPMature multi-industry asset and maintenance analyticsModern SaaS CMMS - work orders and PM
Fixed-asset depreciationBuilt - three methodsVia finance modules or integrationDeep, ERP-native financeSupportedLimited - maintenance-focused
Operational procurementBuilt - requisition to PO to receipt to invoiceStrong enterprise procurementERP-native procurementSupportedLight or add-on

Under the hood

How the loop is actually wired.

The story above is the plain version. For evaluators, here is how it holds together - the frontend is Angular 19, the backend Spring Boot on Java 17 with JPA, Flyway and PostgreSQL.

Depreciation methods

Asset groups carry a depreciation method and useful-life defaults, and each asset can override them. Three methods are built - straight line, declining balance and sum-of-years-digits - so book value follows the schedule your finance team would run by hand.

Straight line

STRAIGHT_LINE

Equal charge every year: (cost minus salvage) spread evenly across the useful life.

Declining balance

DECLINING_BALANCE

A fixed rate applied to the reducing book value - front-loaded, faster early write-down.

Sum of years digits

SUM_OF_YEARS_DIGITS

Accelerated: each year takes a shrinking fraction of the depreciable base.

asset detailstraight-line
name
MacBook Pro 14
category
Laptops (LAP001)
purchasePrice
$2,499.00
usefulLifeYears
4
salvageValue
$200.00
depreciationMethod
STRAIGHT_LINE

straight-line schedule

PeriodChargeBook value
  • Year 0-$2,499.00
  • Year 1$574.75$1,924.25
  • Year 2$574.75$1,349.50
  • Year 3$574.75$774.75
  • Year 4$574.75$200.00

The procurement document flow

Requisitions, purchase orders, receipts and purchase invoices are all built, each with its own line items and a vendor master behind them. It records what was ordered, received and billed - it is not accounts payable or a general ledger, and sits alongside your ERP rather than replacing it.

step 1REQ

AssetRequisition

Line items and an approver. Moves PENDING to APPROVED, then spawns a PO.

step 2PO

PurchaseOrder

Raised against a vendor with its own line items and DRAFT to APPROVED states.

step 3GRN

AssetReceipt

Goods received against PO lines; PENDING to COMPLETED as they arrive.

step 4INV

PurchaseInvoice

The vendor bill with line items, recorded against what was ordered and received.

vendor master3 vendors
CodeVendorTypeStatus
TECH001Tech Solutions Inc.IT_EQUIPMENTACTIVE
OFF001Office Supplies Co.OFFICE_SUPPLIESACTIVE
IT001IT Equipment Ltd.IT_EQUIPMENTACTIVE

The inventory item master carries low-stock thresholds into the buying workflow; warehouse stock and movement history remain a separate system-of-record boundary.

Use cases

See Asset Management run with agents.

See how Arin, PECO and Semorel turn asset management context into governed, auditable action.

Asset Management use cases ›

Asset Management walkthrough

Put your asset register to work.

Tell us how you track IT and office assets today. We will show you how Asset Management connects the register, procurement history, depreciation and operational context in one traceable workflow.